Terms and Conditions.
Please carefully read these rules and conditions of membership before you complete and hand the membership application to reception as they are legal and, for insurance purposes, binding.
Virtually all rules are straightforward common sense and there for everyone’s benefit and protection. If you need any guidance on their implications or on membership details, please don’t hesitate to contact us.
A person wishing to become a member of Elite Fitness must complete the official application form which should be submitted to Elite Fitness either in signed paper form or using the online sign up where applicable. The minimum age of a member is 16 years old. Elite Fitness may allow a parent/legal guardian to add their own child to their membership if they are aged 13-15, however they must supervise their child at all times within the gym and take full legal responsibility for their behaviours, actions and interactions during their time on the premises.
All members must respect the facilities, staff and fellow members at all times, which includes but is not limited to:
Parking considerately in the car park and not parking illegally in the surrounding areas while using gym.
Wearing appropriate clothing in the gym. No jeans or dirty work clothes/footwear. Tops must be worn at all times outside of the changing area.
Children under 16 should not be left unsupervised anywhere in the gym, including the social area by reception.
Filming is currently permitted within the gym however no other gym members should be captured in film or still image. It is the responsibility of the person filming to obtain this agreement and can not photograph/film without total consent of everyone that may be impacted. Retrospective consent should also be obtained where images are accidentally captured, and the image/footage deleted where consent is withheld. If you intend to use an image, then you must explain what it will be used for and who might see it and get the persons consent to do so. The use of tripods or other equipment not directly related to your workout is prohibited so that other gym users can maintain full use of the rest of the gym.
Do not leave your personal items unattended on machines or benches and allow other members to ‘work in’ and use equipment during your rest periods. Large bags should not be brought onto the gym floor and should be left in the lockers.
You should be in control of the weights at all times. Please do not slam or drop weights as it may damage them or hurt you or the people around you.
Put your equipment back after use. Wipe down benches and equipment with antibacterial sprays and blue rolls situated around the gym floor and ensure any rubbish is disposed of in the relevant bins.
If you are unsure how to use any equipment please ask a member of staff or PT, we want you to stay safe and get the best out of your workout.
If you notice any piece of equipment is damaged, whether you have accidentally damaged it or found it in that condition, please let us know at reception. We appreciate accidents happen and want to ensure equipment is repaired without any unnecessary delay.
Members are only allowed access to the communal areas and should not enter any ‘Private’ or ‘Staff’ areas, as reflected on door signs and including behind the reception desk.
Elite Fitness reserves the right to reject any application for membership without giving any reason for doing so, in which case full membership fee will be refunded immediately.
A successful annual membership applicant will be issued a membership card which will remain the property of Elite Fitness. All members will be required to show cards on each and every visit.
Smoking/Vaping is not permitted anywhere in the building or car park.
Memberships are not transferable.
Elite Fitness shall determine the membership charges for the use of the facilities. These may vary at the discretion of Elite Fitness. A list of charges in force will be available at reception.
Membership can be renewed by payment to Elite Fitness on or before the expiry date shown on the Elite Fitness database, which will be one membership term (as selected by the member) from the date of sign up. Elite Fitness reserves the right to refuse renewal of membership without reason for the decision.
Cancellation: Elite Fitness will not refund any part of the membership fee for non-usage of clubs facilities. Fully paid members will not receive any refund if they choose to cancel their membership early.
Annual Members paying monthly may only cancel their membership once their 3 month initial contract period has ended. One full months calendar notice in writing is required (email to info@elitefitness.im or by social media message); by definition one calendar months notice is a full month following the next payment date of any standing order/direct debit due.Where payment is made by Direct Debit via Ashbourne, Elite Fitness will arrange for the cancellation of this payment after the notice period. If Direct Debits are cancelled by the member directly with their bank their membership will be terminated immediately regardless of when they last paid. Where payments are made by standing order (if the member has completed the standing order payment details on the paper version of the membership form addressed their bank rather than the digitial/online Direct Debit form), it is the responsibility of the member to cancel this instruction directly with their bank (or via their online banking) once the notice period has ended. Failure to cancel the payments will mean the membership will stay in force regardless of whether the member chooses to make use of the club facilities. Elite Fitness will not refund any paid membership fees where the member has not taken the appropriate action with their bank.
Payment of any membership fees due are the sole responsibility of the member and although Elite Fitness may provide notification of missed payments, this should not be relied upon. We advise checking your bank transactions on a monthly basis to ensure payments have been made. Where payments for Direct Debits via Ashbourne are missed, Ashbourne may apply additional fees which are outside the control of Elite Fitness. Please make yourself aware of all the Terms and Conditions sent to you by Ashbourne when you sign up. Where payments are made by standing order, a missed payment for whatever reason will result in the immediate termination of the member’s gym access. Any future payments made will not be refunded and the member’s gym access will only be reinstated once the outstanding missed payments have been made in full. If a member cancels their payments without the contractual written notice they will be unable to use the Elite Fitness facilities again at any point in the future until the outstanding amount owed (the greater of either the minimum 3 month term or 1 calendar month’s notice period) is paid in full.
Only annual memberships can be frozen at the discretion of Elite Fitness management and only if you are medically unable to attend (a doctors note will be required), or if you are leaving the island (proof of travel dates will be required), for 3 consecutive months or longer. The membership may then be frozen for an agreed number of months before it will automatically recommence. Open ended freezes will not be permitted.
Membership may be withdrawn at any time without notice at the sole discretion of Elite Fitness. In the event of such withdrawal, or in the event of the member wishing to withdraw, a refund of the fee shall be at the single judgement of Elite Fitness.
Elite Fitness may contact the member using any of the contact details provided on the membership form (or Free Day Pass form) but these details will not be passed on to any third party.
Elite Fitness shall be entitled without prior notice to vary opening/closing times. The club shall be entitled to make alterations, carry out repairs or maintenance without prior notice, though of course, every consideration will be made to minimise inconvenience. There shall be no refund of the membership fee for any variation in the facilities/machines/equipment availability.
Elite Fitness employs staff to manage the gym but supervision of each area is not possible at all times, therefore, Elite Fitness does not accept liability for any person’s accident, injury or misadventure. Elite Fitness requires all users to ensure their health and physical condition is such as not to involve any risk to him/herself or any other person using the club and reserves the right to require the withdrawal, from any facility, of any person who may be considered or constitutes a risk.
Elite Fitness will not be responsible for any loss or damage to personal property of members, however caused.
The facilities must be vacated when requested by staff or on sounding of the fire alarm and wait by the 4 bay car park next to the entrance from the main road.
If you lose your fob you must inform Elite Fitness immediately and you can then purchase a replacement for £10. If your fob becomes damaged you can return it to reception and we will replace it free of charge. You must return your fob to Elite Fitness when your membership expires. If you do not return your fob and you rejoin in future and require a new fob you will be charged and additional £10 to your membership cost.
Do not obscure your face when entering a secure door (either internal door from reception or external doing if accessing out of hours), for example do not wear a helmet, cap or have your hood up. If your fob is used to enter a secure door and you are not identifiable we reserve the right to immediately disable your fob on all doors.
Do not let anyone in or out of the secure areas within the gym, especially as you enter or leave the premises. You must notify us of the date and time if someone attempts to follow you in without successfully scanning in their fob.
If you lose your fob you must inform Elite Fitness immediately and you can then purchase a replacement for £10. If your fob becomes damaged you can return it to reception and we will replace it free of charge. You must return your fob to Elite Fitness when your membership expires. If you do not return your fob and you rejoin in future and require a new fob you will be charged £10 in addition to your chosen membership cost.
Unstaffed/Out of hours access:
You must have a charged mobile phone with you at all times when in the gym outside of our standard opening hours.
Access is only permitted to the changing room, cardio room and upstairs gym during unmanned hours.
24/7 access is a service provided in addition to your standard membership. If any rules are broken you will be sent notification by text/email using the contact details you have provided. It is your responsibility to notify Elite Fitness if any of these details change. If you break rules for a second time your 24/7 access will be revoked and you will only be able to access the gym during our opening hours.
For safety reasons the saunas will be unavailable during unmanned hours.
Upon signing the membership form, the member will accept and be bound by the above conditions relating to membership, which may change from time to time. The purpose of the terms, conditions and rules are to ensure, at all times, the well-being and enjoyment of all users. They are also entitled to receive a free protein bar of their choice (subject to availability from stock) from reception when they sign up for their first membership providing they ask for it quoting the reference ‘FREET&C’.
PARQ
You should not exercise beyond your own abilities. If you know or are concerned that you have a medical condition which might interfere with you exercising safely, before you use our equipment and facilities you should get advice from a relevant medical professional and follow that advice.
You should make yourself aware of any rules and instructions, including warning notices. Exercise carries its own risks. You should not carry out any activities which you have been told are not suitable for you.
You should let us know immediately if you feel ill when using our equipment or facilities. Our staff members are not qualified doctors, but there will be a person available who has had first-aid training.
You must follow any reasonable instructions to allow you to exercise safely.
Regular exercise is associated with many health benefits, yet any change of activity may increase the risk of injury. Consideration of these questions is the first step when planning to increase the amount of physical activity in your life.
Please read each question carefully and answer them honestly:
Has a physician ever said you have a heart condition and you should only do physical activity recommended by a physician?
When you do physical activity, do you feel pain in your chest?
When you were not doing physical activity, have you had chest pain in the past month?
Do you ever feel a loss of consciousness or do you lose your balance because of dizziness?
Do you have a joint or bone problem that may be made worse by a change in your physical activity?
Is a physician currently prescribing medications for your blood pressure or heart condition?
Are you pregnant?
Do you have insulin dependent diabetes?
Are you 69 years of age or older?
Do you know of any other reason you should not exercise or increase your physical activity?
If you have answered “YES” or if your health changes so you then answer “YES” to any of the above questions, please check with your doctor BEFORE you become more physically active. Any person who undertakes exercise against the medical advice of their doctor shall do so at their own risk and Elite Fitness shall not be held responsible in the event of any illness or fatality which may result.